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SVP for Food Catering Services for a Single Event

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SVP for Food Catering Services for a Single Event

Post by BAC_Riyadh on Thu Jul 02, 2015 7:46 pm

Hello,

We are the BAC based in the PHL Embassy in Riyadh. Would appreciate some guidance on this:

We have a single social event for 300 pax that requires food catering services. We feel it is SVP since the ABC is less than PHP500k. We invited quotations from 3 suppliers. However, after a few days, the 2 backed out (one re-assessed their manpower capability for the event, and the other had to go home to PHL for an emergency). The remaining third supplier was actually the highest bidder among the three but can push thru. So do we automatically award the contract to that supplier? Can we cite RIRR para 23.7 and RIRR Section 36 here in our resolution recommending the award?

Would appreciate your help guys.

Thanks,

BAC-Riyadh PE

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Re: SVP for Food Catering Services for a Single Event

Post by salao on Thu Jul 09, 2015 11:13 am

ma'am/sir;

i think section 23.7 and 36 are for public bidding, rather i would refer you to Appendix 18 3.h and 3.j. and to back your resolution let those supplier who backed out to submit waiver.
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Re: SVP for Food Catering Services for a Single Event

Post by Abecedarian on Wed Jul 15, 2015 12:09 pm

Yes, you can award the contract to the lone bidder notwithstanding his bid. The difference of SVP from Shopping is that in SVP, if there is only 1 supplier who submitted the quotation on the deadline you can award the contract to the lone supplier. In Shopping, if there is only 1 supplier who submitted the quotation on the deadline, no award can be made instead the deadline must be moved to some other dates. The withdrawal of the 2 suppliers from participating in the canvass of RFQ converted the situation allowing award of contract to lone supplier.
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Re: SVP for Food Catering Services for a Single Event

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