Purchase of Common Use Supplies (Ink, Pen, A4 Paper, Cleaning Detergent, etc) through Cash Advance of Special Disbursing Officer

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Purchase of Common Use Supplies (Ink, Pen, A4 Paper, Cleaning Detergent, etc) through Cash Advance of Special Disbursing Officer

Post by Taxpayer on Fri May 08, 2015 2:51 pm

Hi Everybody,

Can a government agency purchase Common Use supplies (Ink, Pen etc) using the cash advance of Special Disbursing Officer, even without the Certification from PS-DBM on the non-availability of the said common supplies. Note: Purchase ranged from PhP10,000.00 to PhP159,000.00.

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Re: Purchase of Common Use Supplies (Ink, Pen, A4 Paper, Cleaning Detergent, etc) through Cash Advance of Special Disbursing Officer

Post by pluma on Tue May 12, 2015 1:58 pm

Taxpayer wrote:Hi Everybody,

Can a government agency purchase Common Use supplies (Ink, Pen etc) using the cash advance of Special Disbursing Officer, even without the Certification from PS-DBM on the non-availability of the said common supplies. Note: Purchase ranged from PhP10,000.00 to PhP159,000.00.


First, base on the Procurement Handbook on RA 9184, the Government can purchase ordinary or regular office supplies and equipment not available in PS but NOT EXCEEDING to 200,000.00, however it is stated in 52.1 b that there is a thresholds prescribed in "Annex H" of IRR. for 1st-3rd class municipality 1not exceeding to 100,000.00 for 4th-6th class 50,000.00.

second, every procurement of common use supplies requires a certification from PS depot, however in the price quotation and stocks availability certification from PS depot on note No. 2 it states that "Other requested items not appearing in This Certification are either Out-of-Stock and/or Not Available in the PS and the same maybe procured by the agency from other sources in according with the provisions under RA 9184, hence, certification of non-availability of requested item shall no longer be issued by this office."

Yes, it is possible to "purchase Common Use supplies (Ink, Pen etc) using the cash advance of Special Disbursing Officer, even without the Certification from PS-DBM on the non-availability of the said common supplies" provided however that you submitted it to the PS first, if the PS failed to provide the certification it may fall under the Note No. 2 of their price quote/availability form (just my opinion).

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Re: Purchase of Common Use Supplies (Ink, Pen, A4 Paper, Cleaning Detergent, etc) through Cash Advance of Special Disbursing Officer

Post by Taxpayer on Tue May 12, 2015 5:13 pm

Thanks.

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Re: Purchase of Common Use Supplies (Ink, Pen, A4 Paper, Cleaning Detergent, etc) through Cash Advance of Special Disbursing Officer

Post by damdamin on Tue May 19, 2015 9:55 am

Hi Taxpayer! Based on my experienced with GOCC i am working with, I am not in favor to purchase supplies through Cash Advance even though it may not be against RA 9184, all because of the tax consequence and dis-allowance of expenses by the BIR for non witholding of taxes. When Voucher is payable directly to the supplier, it gives the accountant the opportunity to withold and remit taxes to the BIR on the same period, thus avoiding open cases with the BIR electronic system.

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Re: Purchase of Common Use Supplies (Ink, Pen, A4 Paper, Cleaning Detergent, etc) through Cash Advance of Special Disbursing Officer

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