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Request for Quotation of SBFP

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Request for Quotation of SBFP

Post by sespazfour on Fri Jan 30, 2015 11:41 am

Request for Quotation
Date: January 30,2015
Quotation No.15-1

To all Eligible Suppliers:

I. Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms and Conditions of this RFQ, and submit your quotation duly signed by your representative not later than _October 30,2014 at SUCAT ELEMENTARY SCHOOL SITIO PAGKAKAISA ANNEX ZONE 3, SITIO PAGKAKAISA SUCAT MUNTINLUPA CITY (address, district & division) . For more information please call __ SUCAT ELEMENTARY SCHOOL SITIO PAGKAKAISA ANNEX ZONE 3, at Telefax Nos.: 8380462 .
I. Prospective supplier shall be responsible to verify the quoted items from above-stated School and Telephone No/s.(02)402-85-24

BAC Chairperson

Lot No. ITEMS & DESCRIPTION QTY Packaging Statement of Compliance (State “Comply” or “Not Comply”) UNIT PRICE

1 Supply and Delivery of food stuff requirements for the School-Based

Vegetables & other food items
Budget : Php
(see attached Annex A for Items in this lot)

See Annex A - C

Packed by qty.
as required (see Schedule of Requirements)
2 Grocery Items
Budget : Php
(see attached Annex B for Items in this lot)
3 Fish, Meat and Poultry
Budget : Php
(see attached Annex C for Items in this lot)

Supplier’s Company Name: TIN No.:
Telephone No: Fax No. e-mail:
Supplier’s Authorized Representative Signature over Printed name: Date:

This is to submit our price quotations as indicated above subject to the terms and conditions of this RFQ
II. Terms and Conditions

A. Submission of Requirements

1. Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) at SUCAT ELEMENTARY SCHOOL SITIO PAGKAKAISA ANNEX ZONE 3,
2. Supplier shall submit the following requirements:

a. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must be accomplished by supplier.

3. For submission prior to Award

a. 1) Valid Mayor’s Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate.
Bidder’s failure to submit such documents within three (3) calendar days from receipt by the bidder of notice shall be ground for disqualification.

B. Award

The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC.

C. Delivery

1. Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. To ensure the quality of vegetables, fish, poultry, meat products and other perishables, delivery shall be made on a staggered basis : (_indicate here quantity and mode of delivery (e.g. weekly, every two weeks, etc. depending on the storage capacity of the school)
2. Deliverables shall be delivered to the School site, (name and complete address of school) hereto defined as Project Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser upon receipt and final acceptance of the Goods at Project Site.
3. Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the following documents to the Purchaser:

i. Original and 4 copies of the Supplier’s Invoice showing the Goods description, quantity, unit price, and total price.
ii. Original and 4 copies of Delivery Receipts
iii. Original Statement of Accounts
iv. Approved Purchaser Order
v. Warranty Certificate, if applicable.

For the purpose of these conditions, Purchaser’s representative at the Project Site is
D. Evaluation of Quotations

Quotations shall be compared and evaluated on the basis of the following criteria:

1. Completeness of Submission
2. Compliance with Technical Specifications
3. Price

E. Instructions

1. Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in accordance with the schedule, and specifications of the award or purchase order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier.

2. Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the delivery of the requesting agency’s requirements, all defaulting suppliers shall be precluded from proposing or submitting substitute quotation(s) or item(s).

3. Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified from participating in DepED or any of DepED units’ future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-A against the supplier.

4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed deliveries.

5. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier.

6. As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall be submitted by the supplier to the Department of Education.

7. All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue.

F. Packing

The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration during transit to the Project Site. Goods shall be packed in appropriate containers with label identifying the content and quantity per package with the name of the Purchaser and marked “Not for Sale – Government Property”

Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following : 1) Batch/Lot number, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where manufactured), 6) License to operate number, if applicable.

G. Inspection

1. All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and the end-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the account of suppliers.

For the purpose of this condition, Purchaser’s representative at Project Site is SUCAT ELEMENTARY SCHOOL SITIO PAGKAKAISA ANNEX ZONE 3 ,SITIO PAGKAKAISA SUCAT MUNTINLUPA CITY

H. Liquidated Damages

A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as liquidated damages for every day of delay of the delivery of the purchased Goods.

I. Warranty

Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipment reckoned from date of acceptance of the Goods at Project Site.

J. Payment

One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods at Project Site and submission of the documents provided under C. Delivery.

After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned from last day of submission indicated in the Submission Requirements. The corresponding Award on Purchase Order shall be accepted by us at any time before expiration of this period.

Lot 1 Grocery items
Item No. Unit Quantity (in kilos) Description
1 Kg. 71.50 All Purpose Flour
2 Kg. 0.70 Baking powder
3 Kg. 42.60 Bread crumbs
4 Kg. 16.96 Bread white loaf
5 Kg. 3.00 Butter
6 L. 8.66 Calamansi Juice
7 Kg. 1.10 Cheese
8 pcs 1.20 Chicken cubes
9 Kg. 6.00 Cocoa
10 L. 18.90 Coconut oil
11 L. 8.32 Coconut vinegar
12 Kg. 8.48 Corn cream
13 Kg. 8.00 Cornstarch
14 Kg. 16.60 Graham crackers, choco
15 Kg. 10.00 Green peas
16 L. 3.90 Margarine
17 L. 7.74 Milk, condensed
18 L. 54.96 Milk, evaporated
19 Kg. 67.02 Oil
20 L. 12.50 Pancit Canton
21 Kg. 0.90 Patis
22 Kg. 0.16 Pepper, black
23 Kg. 2.72 Pepper, ground
24 Kg. 2.40 Pickle relish
25 Kg. 17.00 Raisin
26 Kg. 9.90 Salt,iodized
27 L. 5.10 Sesame seeds
28 Kg. 5.90 Soy sauce
29 Kg. 68.92 Sugar, brown
30 Kg. 3.00 Sugar,muscovado
31 Kg. 19.08 Sugar, white
32 Kg. 6.26 Tomato sauce
33 Kg. 54.68 Tuna flakes
Lot 2 Veggies
Unit Quantity
(in kilos) Description
201 8.04 Ampalaya
693 27.70 Baguio Beans
1,000 39.98 Banana heart
5,351 214.02 Banana Saba
117.5 4.70 Bell pepper (pimiento)
44 1.76 Bell pepper (red)
741 29.62 Cabbage
1,243 49.70 Carrots
1,888 75.52 Cocoa
2,695 107.78 Coconut meat, grated
700 28.00 Coconut milk,1st extract
172.5 6.90 Corn,fresh
233.5 9.34 Eggplant
295 11.80 Gabi
1,077 43.08 Gabi leaves, whole
65 2.60 Garlic
260 10.40 Glutinous rice powder
98 3.92 Kinchay
268 10.70 Langka
1,650 66.00 Lumpia Wrapper
3,881 155.22 Malunggay Leaves
337.5 13.50 Munggo, green
175.5 7.02 Munggo sprouted
100 4.00 Okra
1,808 72.30 Onion
228.5 9.14 Peanut, roasted
220 8.80 Red kidney beans
1,500 60.00 Rice, glutinous
259 10.36 Rice, well-milled
97 3.88 Salt, rock
18 0.72 Sili haba
290 11.60 Sitaw
45 1.80 Spring onion
4,869 194.76 Squash
750 30.00 Sweet corn, young
1,847 73.86 Sweet potato/kamote
274.5 10.98 Toge
481.5 19.26 Tokwa
1,716 68.64 Tomato

Lot 3 Meat,poultry,perishable

Unit Quantity (in Kilos) Description
75 3.00 Bagoong dilis
35 1.40 Bagoong hipon
1,139 45.56 Beef, ground
1,356 54.22 Chicken
544 21.76 Chicken egg (in pcs.)
1,063 42.50 Chicken wings
70 2.80 Dilis
1,920 76.78 Galunggong
1,206 48.22 Pork
1,522 60.88 Pork boston butt
1,406 56.22 Pork liempo
1,374 54.94 Pork ground
25 1.00 Quail eggs
2,970 118.80 Shrimp

New Member
New Member

Female Number of posts : 13
Company/Agency : elementary school
Occupation/Designation : teaching
Registration date : 2014-10-24

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