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Small Value Procurement evaluation and awarding

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Small Value Procurement evaluation and awarding

Post by soulkeeper1357 on Wed Oct 02, 2013 11:15 pm

On the small value procurement after complying with all the regulations stated on the guidelines like the posting, number or suppliers etc etc comes the evaluation. In the guidelines
         Part 3 (Procedural Guidelines)
                           H. h. Award of contract shall be [[u]made to the lowest quotation (for goods or infrastructure projects)[/u]] or, after successful negotiations, the highest rated offer (for consulting services) which complies with the specifications and other terms and conditions stated in the RFQ.

the RFQ contains clear requirement like
     a. Sealed RFQ with Class A legal document (DTI/SEC, Business Permit, PhilGeps accre..)
     b. A blank part which requires to be filed up for Warranty and Terms of Payment
   
The question is this:

     1. Granting that there are Three (3) suppliers (which we shall name Company A, B and C) and all of them submitted RFQ and the ABC is 100,000.00 PHP . During the evaluation this is the result

                          Company A = 97,000.00 = Lacking Business permit attachment
                          Company B = 98,000.00 = Complete attachment and completely filled up info on warranty and payment terms
                          Company C = 96,000.00 = Complete requirements but unfilled  portion of required info on warranty and terms if payment

       Which of the company should the award go? A, B or C?

soulkeeper1357
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Re: Small Value Procurement evaluation and awarding

Post by regina avelino on Thu Oct 03, 2013 1:33 pm

it's very clear that your RFQ contains clear requirements, thus based on the evaluation, Company B, with a price quotation of 98,000.00 shall be the winner as its bid is responsive to your requirement. You should award the contract to Company B at 98,000.00

regina avelino
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Re: Small Value Procurement evaluation and awarding

Post by soulkeeper1357 on Thu Oct 03, 2013 2:18 pm

@regina avelino Thank you for the input maam, is there any existing guidelines relating to this?

soulkeeper1357
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Re: Small Value Procurement evaluation and awarding

Post by regina avelino on Mon Oct 07, 2013 11:06 am

this is provided under section 3. a and b of the GUIDELINES FOR SHOPPING AND SMALL VALUE PROCUREMENT where the terms and conditions, manner of submission and the deadlines are set up which should be complied with by the bidder.

regina avelino
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