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Registration Fee During Seminar/Training without PHILGEP Posting Punishable?

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Registration Fee During Seminar/Training without PHILGEP Posting Punishable?

Post by aylmer arellon on Sat Sep 15, 2012 1:05 pm

Sir/Madam:

I presume that this practice is rampant in most seminar/conferences/training activities in DepED.

This is in connection with the current practice in our newly created division wherein one of my colleagues is charging registration fee from the participants and issuing official receipts but the liquidation is not proper. For instance in one sports clinic seminar the organizer charged 600 pesos per participant and the total collection exceeded 50,000 for the whole transaction. She then liquidated the amount to the cashier by issuing a single receipt to cover the expenses for the catering services only but in the conduct of regular seminar you have to buy supplies and materials relative to the conduct of the seminar but these were not mentioned in the liquidation. It seems that there is a collusion between the organizer and the caterer. She then again conducted similar event just this September 14, 2012 and the amount again exceeded 50,000 however, the liquidation was not yet made but I suspect that similar modus will be employed. Our division being new has a BAC but not yet trained. However, Catbalogan City has a PHILGEP account which could be used for this transaction.

Questions:
1. Is this mode of transaction legal/allowed? 2. Is our division being "new and untrained" exempted from posting to Philgeps? 3. Is the organizer not liable to her failure to post in the Philgeps due to "ignorance"?. 4. Will she be forced to refund the amount due to her failure?

aylmer arellon
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Re: Registration Fee During Seminar/Training without PHILGEP Posting Punishable?

Post by Abecedarian on Sat Sep 15, 2012 3:47 pm

Seminars are not procurement. But catering a seminar is procurement. Php50K and below is a small value procurement and need not be posted in Philgeps but the award shall be posted for information purposes according the rule on Small Value Procurement.
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Abecedarian
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Re: Registration Fee During Seminar/Training without PHILGEP Posting Punishable?

Post by regina avelino on Mon Sep 17, 2012 9:51 am

The collection of seminar fees and expenses incurred are subject to the provision of pertinent COA rulings. You may refer this to your COA resident Auditor at your agency. The catering services, as mentioned by sir Abecedarian, is subject to RA 9184.

regina avelino
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Re: Registration Fee During Seminar/Training without PHILGEP Posting Punishable?

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