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Initial/Signature of BAC

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Initial/Signature of BAC

Post by anne on Tue Sep 21, 2010 12:15 pm


Good day everyone!

Do BAC members need to initial each page of the submitted original bids (Public Bidding)? I love you
Thank you.
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Re: Initial/Signature of BAC

Post by engrjhez® on Tue Sep 21, 2010 6:53 pm

anne wrote:
Good day everyone!

Do BAC members need to initial each page of the submitted original bids (Public Bidding)? I love you
Thank you.

The initials are supposed to be guides in checking the documents. It simply means, "the page has been read and scrutinized by the BAC" at least for the simplest manner. It also ensures that the document never replaced at anytime after the opening.

At the end of the day, it is up to the BAC if they would want to initial the pages or not. Smile
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Re: Initial/Signature of BAC

Post by jcolas on Tue Sep 21, 2010 7:25 pm



.anne wrote:

Good day everyone!

Do BAC members need to initial each page of the submitted original bids (Public Bidding)?
Thank you.

The initials are supposed to be guides in checking the documents. It simply means, "the page has been read and scrutinized by the BAC" at least for the simplest manner. It also ensures that the document never replaced at anytime after the opening.

At the end of the day, it is up to the BAC if they would want to initial the pages or not.


What Engrjhez has posted is a sort of security. I would like to add further that under Section 32.3 of Rule IX - Bid Evaluation, "after all the bids have been received, opened, examined, evaluated and ranked , the BAC shall prepare the Abstract of Bids and all members of the BAC are required to sign the Abstract of Bids.
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Re: Initial/Signature of BAC

Post by sunriser431 on Tue Sep 21, 2010 7:51 pm

anne wrote:
Good day everyone!

Do BAC members need to initial each page of the submitted original bids (Public Bidding)? I love you
Thank you.
For similar topic try this LINK
Actually my agency have been practicing this additional security control measures bounce
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Re: Initial/Signature of BAC

Post by RDV @ GP3i on Wed Sep 22, 2010 11:18 am

anne wrote:
Good day everyone!

Do BAC members need to initial each page of the submitted original bids (Public Bidding)? I love you
Thank you.

Good day to you too, anne.

In IRR-A initialing every page by BAC members was specifically required. You will no longer find that specific requirement in the revised IRR.

What the revised IRR now provides, under Section 29 thereof, is that the "... BAC adopt a procedure for ensuring the integrity, security, and confidentiality of all submitted bids."

It gives any BAC a certain leeway as far as adopting its own internal rules and procedure during bid opening for the purpose of "ensuring the integrity, security, and confidentiality" of the bids submitted. Of course, if the BAC decides still that the members initial each and every page submitted, then it could continue to do so. If it decides not to do it anymore but do something else which it may find which could still meet the purpose, then they could do so as well. That is the change that you should notice in the revised IRR.

RDV @ GP3i
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Re: Initial/Signature of BAC

Post by anne on Wed Sep 22, 2010 12:14 pm

Thank you very much engr. jhez, sir jcolas, sir sunriser and sir RDV,
God bless and more power! Smile
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Re: Initial/Signature of BAC

Post by sunriser431 on Thu Sep 23, 2010 6:48 pm

anne wrote:Thank you very much engr. jhez, sir jcolas,sir sunriser and sir RDV,
God bless and more power! Smile
as always you are welcome "anne". I was able to read your private PM message only today , I am sorry for my late reply. Embarassed Peace
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Re: Initial/Signature of BAC

Post by jcolas on Thu Sep 23, 2010 7:04 pm

]b]"Anne wrote"[/b]

Thank you very much engr. jhez, sir jcolas, sir sunriser and sir RDV,
God bless and more power


You are most welcome, anne.
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Re: Initial/Signature of BAC

Post by teody on Sat Jul 09, 2011 10:13 am

Good morning, kailangan ko ang tulong nyo para malinawan sa topic dito.
Di ba hindi sa lahat ng BAC activities ay present ang lahat ng BAC members, there are times na may absent for whatever valid reasons. Accdg. to the IRR the presence of quorum is valid na ang activity provided present either ang chair or vice-chair.
Question: (1) If absent ang isang member during the conduct of the activity, say bid opening, is it correct or in order na mag-sign siya sa abstract of quotation, resolution and other docs pertaining to the bid opening even if he was absent during the conduct of said activity?
Under similar instance, in the conduct of post-qua, is it ok or in order na mag-sign ang member sa Resolution post-qualifying (or post-disqualifying) and recommending award even if he was not present during the conduct of actual post-qualification?
(2) Is it correct to just mark the name of the concerned absent BAC member as "not present" or "on official business/leave" or all are required to sign including those absent member?
(3) Sa above situation, valid na ba ang document na may signature ng majority at walang signature ng absent member? Halimbawa naman kung pumirma ang lahat pati na ang absent member, valid din ba? Wala bang misrepresentation na ginawa ang absent member sa kanyang pagpirma?
Please kindly give your legal opinion. Thanks in advance.

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Re: Initial/Signature of BAC

Post by ikuz23 on Sat Jul 09, 2011 11:58 am

teody wrote:Good morning, kailangan ko ang tulong nyo para malinawan sa topic dito.
Di ba hindi sa lahat ng BAC activities ay present ang lahat ng BAC members, there are times na may absent for whatever valid reasons. Accdg. to the IRR the presence of quorum is valid na ang activity provided present either ang chair or vice-chair.
Question: (1) If absent ang isang member during the conduct of the activity, say bid opening, is it correct or in order na mag-sign siya sa abstract of quotation, resolution and other docs pertaining to the bid opening even if he was absent during the conduct of said activity?
Under similar instance, in the conduct of post-qua, is it ok or in order na mag-sign ang member sa Resolution post-qualifying (or post-disqualifying) and recommending award even if he was not present during the conduct of actual post-qualification?
(2) Is it correct to just mark the name of the concerned absent BAC member as "not present" or "on official business/leave" or all are required to sign including those absent member?
(3) Sa above situation, valid na ba ang document na may signature ng majority at walang signature ng absent member? Halimbawa naman kung pumirma ang lahat pati na ang absent member, valid din ba? Wala bang misrepresentation na ginawa ang absent member sa kanyang pagpirma?
Please kindly give your legal opinion. Thanks in advance.


good day, please allow me to give my opinion:
1) the absent member cannot sign to all documents (resolutions, abstracts & others), to the fact that he/she is not there during the said activity, it will be supported by bac minutes saying that the member is absent signed by the present bac sec & members approved by p.e. 2) in the abstract of bids, you can mark the name of the concerned absent BAC member as "absent" or "on official business/leave" supported by a certification from bac sec or if possible attach also a memo order. 3) yes, it is valid that only the present will be signing all documents, hindi n po kailangan problemahin kung magpirma o hindi ang absent, yung mga present lang talaga ang pwedeng pumirma & mag check ng docs. in general, hindi naman matutuloy ang bidding kung hindi quorum ang bac. kahit mga end-user hindi kailangan ng pirma kung absent sila. there will be complications if the absent member signed on the docs . unless, if the bac sec did not state in the minutes that the member is absent and the present members allowed it.
i hope this helps
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Re: Initial/Signature of BAC

Post by sunriser431 on Sat Jul 09, 2011 3:28 pm

teody wrote:Good morning, kailangan ko ang tulong nyo para malinawan sa topic dito.
Di ba hindi sa lahat ng BAC activities ay present ang lahat ng BAC members, there are times na may absent for whatever valid reasons. Accdg. to the IRR the presence of quorum is valid na ang activity provided present either ang chair or vice-chair.
Question: (1) If absent ang isang member during the conduct of the activity, say bid opening, is it correct or in order na mag-sign siya sa abstract of quotation, resolution and other docs pertaining to the bid opening even if he was absent during the conduct of said activity?
Under similar instance, in the conduct of post-qua, is it ok or in order na mag-sign ang member sa Resolution post-qualifying (or post-disqualifying) and recommending award even if he was not present during the conduct of actual post-qualification?
(2) Is it correct to just mark the name of the concerned absent BAC member as "not present" or "on official business/leave" or all are required to sign including those absent member?
(3) Sa above situation, valid na ba ang document na may signature ng majority at walang signature ng absent member? Halimbawa naman kung pumirma ang lahat pati na ang absent member, valid din ba? Wala bang misrepresentation na ginawa ang absent member sa kanyang pagpirma?
Please kindly give your legal opinion. Thanks in advance.
I believe the GPRA had anticipated the situation presented. You have to refer in section 11.2.4 for the designation of alternate members in case of absent of the principals.
excerpts from the GPRA.
11.2.4. The Head of the Procuring Entity may designate alternate members to the BAC,
who shall have the same qualifications as their principals as set in the Act and this IRR. The alternate members shall attend meetings of the BAC and receive the corresponding honoraria, whenever their principals are absent. The alternate members shall have the same term as their principals. The accountability of the principal and the alternate member shall be limited to their respective acts and decisions.
bounce
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Re: Initial/Signature of BAC

Post by teody on Mon Jul 11, 2011 2:35 pm

THank you ikuz23 and sunriser. Actually that's how i understand it, but i raised this question for validation. Because there are some opinion that requires all to sign the docs, justifying that bac is a colegial body, that all members must own the decision of the body as a whole.
As regards to alternate members pointed out by sunriser, we have no alternate members. To me, the abovecited section is another concern for clarification. Anyway thank you for now. More power.

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Re: Initial/Signature of BAC

Post by ikuz23 on Mon Jul 11, 2011 5:35 pm

welcome teody. the pleasure is mine.
Very Happy
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